Can I run several branches with their own document series?

Yes. Each branch has its own registers and series, and numbering moves forward independently in each one. The sales report can be read by branch, by register, by salesperson or consolidated.

What if I sell over the counter and through another channel too?

The point of sale and sales orders write to the same transaction log, so inventory and accounting see a single reality. There are no two systems to square at the end of the day.

What happens if a document needs correction?

Review the status and reason in the document details. Correct the data and follow the issuance workflow configured for your organization; issued documents keep their history.

How are sales commissions calculated?

You set the rule per salesperson: a fixed percentage or tiers by amount sold, and whether it settles on issue or on collection. XEN calculates it on every document and the commission report is ready for payroll.

Sales and invoicing

Every sale, from the quote to the payment.

XEN turns the quote into an order, issues the electronic invoice in its series and follows the payment to the last sol. The salesperson, the commission and the status travel with the document.

See the sale in actionTalk to sales

QuoteAccepted

COT-0048Northstar Supply

$12,800

Salesperson: Marta Quispe
Validity: 15 days

Marta Quispe proposes 24 filters and 12 kits with 15 days of validity. Northstar Supply accepts on September 9.

The quote becomes the order

When the customer accepts, the order is created with the same lines, prices and terms. Nobody types the sale again.

The invoice goes out in its series

Issue the document in the branch’s series, with its taxes and terms. Its status and supporting records stay linked to the sale.

Collection follows on its own

Every payment is applied to the invoice, the balance updates and the reminder is scheduled for the due date. The salesperson’s commission settles on collection.

One sale, three documents

What happens between the proposal and the payment.

Follow the Northstar Supply sale: $12,800 in filters and maintenance kits, from quote COT-0048 to invoice F001-00842.

My companyMain

Quotes this month

Proposals sent, their validity and the customer’s answer.

September 2026

Quotes this month: 4
Accepted: 2
Validity: 15 days

Related recordsSearch records

Quote	Customer	Amount	Status
COT-0048	Northstar Supply	$12,800	Accepted
COT-0049	Minera Cobrepampa	$24,500	Sent
COT-0050	Summit Group	$6,200	Under review
COT-0047	Riverside Trading	$3,600	Accepted

4 records

Every record keeps its source document.

Electronic invoice

The invoice keeps the whole sale.

Open F001-00842 to find the quote that started it, the order that reserved stock, the issued invoice and the payments applied. Nobody has to reconstruct the sale from memory.

Branch series and assigned salesperson.
Quote and order linked to the invoice.
Issuance records, payments and outstanding balance.

Sales document

F001-00842

Customer: Northstar Supply
Series: F001 · Main branch
Salesperson: Marta Quispe · 3%
Amount: $12,800
Balance due: $8,800

Quote COT-0048Accepted by the customer on September 9

Order PED-009724 filters and 12 kits reserved in Main

Document issuedReceipt stored on issue

Payment recorded$4,000 applied · reminder on September 30

One sale puts the whole company to work.

Sales, warehouse, accounting and collections start from the same record. Every area gets its part ready, without writing it again.

The warehouse receives the order ready to ship.

PED-0097 arrives with the lines, the quantities and the delivery date. Logistics ships; it does not interpret.

Order PED-0097

Northstar Supply

$ 12,800

Hydraulic filter: 24 units
Maintenance kit: 12 units
Delivery: Sep 18

Quote COT-0048 accepted on September 9

Collection starts without anyone starting it.

The payment is applied to the invoice, the balance changes and the reminder is scheduled. Marta Quispe’s commission settles when the payment comes in.

Invoice F001-00842

Balance due

$ 8,800

Sale amount: $12,800
Payment recorded: $4,000
Outstanding balance: $8,800

Reminder scheduled · Marta Quispe’s commission: $384 on collection

What the module covers

The whole sales cycle, with no parallel systems.

Quotes

Products, quantities, discounts and validity in a proposal the customer accepts from its link. Acceptance creates the order.

Orders

They reserve stock in the chosen warehouse, set the delivery and generate the dispatch note on shipping.

Electronic documents

Invoices, credit and debit notes with their taxes, status and supporting documents inside XEN.

Series and branches

Each branch has its own series and registers; numbering moves on its own in each one and the report reads by branch, register or salesperson.

Salespeople and commissions

Every document carries its salesperson. The commission is calculated by percentage or by tier and settles on issue or on collection, as you define.

Collections and statuses

Payments applied to the invoice, an up-to-date balance, reminders scheduled at the due date and Xeni prioritizing who to call first.

Sales

Before you issue your first invoice.

What sales teams ask before moving to XEN.