Follow the spend of an intervention
The area, the review and the invoice stay tied to the order.
Purchase orderUnder review
- Requesting area
- Operations
- Review
- Administration
XENEURAL FOR GOVERNMENT
Public management, executed and with its backing in view.
XEN connects areas, files and responsible officers. Agents prepare the work; every decision is signed by whoever the regulation designates and stays in a history no oversight body has to rebuild.
Know the history of a piece of equipment
Every asset keeps an owner and its work orders.
Equipment cardRecorded
- Department
- General services
- Last intervention
- OT-2026-087
Award a tender
Terms, proposals and comparison table in a single file.
Tender LP-2026-014Under evaluation
- Proposals
- 5 admitted
- Committee
- 3 members
Connected areas
Budget, logistics, assets and field on the same brain.
Signed by the right officer
Decisions follow the circuit your entity's regulation sets.
A history for oversight
Every figure opens the document and the approval behind it.
FROM THE OFFICE TO THE OPERATION
Different areas, the same run.
Six processes that run on XEN today. Each one opens with the problem as it happens and what changes when it runs in the system.
The problem
The operation lives in a plant, the budget in another office and the progress of works in a paper file. When someone asks how much a maintenance job really cost, the answer takes weeks and nobody signs it.
With XEN
XEN ties the asset, the work order, the material consumption and the progress valuation into a single thread. The real cost of each intervention is read in the moment, with the supporting document one click away.
- Asset inventory with its history of interventions
- Work orders with materials, hours and field evidence
- Progress valuations with approval by the responsible officer
- Real cost per asset, per plant and per period
The problem
Progress on a work is discussed with photos over messaging and spreadsheets nobody versions. The valuation arrives late, the contractor complains and there is no single source on what was approved.
With XEN
Every line item, progress entry and valuation stays in the system with its evidence and its approval chain. The valuations agent prepares the draft; the responsible officer signs the final decision.
- Contracting files with associated documents
- Progress per line item with dated photographic evidence
- Valuations with a review and approval flow
- Unalterable record of who approved what and when
The problem
The work happens far from the office and the information comes back on paper, when it comes back. What was done in the field is recorded days later, from memory.
With XEN
The mobile app records the work where it happens, with checklist, photo and location, and syncs when coverage returns. The day's report exists the same day.
- Configurable checklists per type of intervention
- Evidence capture with date, time and location
- Offline operation with later synchronization
- Crew scheduling and compliance tracking
The problem
A complaint comes in through the front desk, by phone and through social media, and each channel keeps its own count. Nobody knows how long it really takes to resolve.
With XEN
All channels feed one record with an owner and a deadline. The service indicator comes from the system, not from a manual consolidation at month end.
- Single record of procedures and incidents per channel
- Assignment by area with deadline and owner
- Measurement of response times and recurrence
- Management reports generated from the source data
The problem
The asset inventory is taken once a year and by then it no longer reflects reality. The cost of keeping the fleet is a hunch, not a number.
With XEN
Every asset has its card, its owner and its maintenance history. The accumulated spend per unit is consulted when it is time to decide whether to repair or replace.
- Card per asset with owner and current location
- Scheduled preventive and corrective maintenance
- Accumulated cost per unit and per period
- Fuel and mileage control
The problem
Preparing information for an oversight body means rebuilding it by hand from several sources, and every rebuild is open to dispute about its accuracy.
With XEN
Reports are generated from the same data that recorded the operation, and every figure opens the document that supports it. Xeni prepares the draft of the report and the responsible area reviews it before issuing it.
- Reports generated from the source data, with no manual consolidation
- Traceability of every figure down to its supporting document
- Audit log of every operation in the system
- Export in the formats each oversight body requests
A TENDER FROM THE INSIDE
What does a tender look like in XEN?
Call, proposals, evaluation and award in a single file. The agent assembles the comparison table from the terms; the committee decides and signs.
My companyMain
Public tender LP-2026-014Purchase of pumps for the treatment plant.
Evaluation- Call
- Proposals
- 3Evaluation
- 4Award
Proposals received5All within the deadline
Reference budget$ 486,000Approved by Budget
Days to award6Per schedule
| Bidder | Offer | Lead time | Score | Status |
|---|---|---|---|---|
| Hidrobombas Andinas | $462,500 | 45 days | 92 | Admitted |
| Pacific Equipment | $471,000 | 40 days | 89 | Admitted |
| Tecnobombas | $458,900 | 60 days | 84 | Admitted |
| Importadora Norte | $499,800 | 35 days | 0 | Over reference |
The tendering agent assembles the table; the committee signs the award and it stays in the history.
INFORMATION FOR ACCOUNTABILITY
Every figure opens its file.
A report for an oversight body is not rebuilt: it comes from the same data that ran the operation, and every figure opens the document, the officer and the approval that support it.
- File, resolution and invoice tied to every operation.
- Officer responsible for every approval, with date and time.
- A history that is not edited and exports to the oversight body's format.
History of file LP-2026-014This week
- Terms publishedSelection committee · Resolution 118-2026Mon 09:10
- Comparison table assembledTendering agent · 5 proposalsThu 16:32
- Award signedCommittee chair · Hidrobombas AndinasFri 11:05
Every step carries officer, date and document; nobody edits it.
SECURITY AND INFRASTRUCTURE
Where does the entity's data live and who protects it?
The same world-class infrastructure every organization inherits, with the written commitments a public entity requires.
Replicated and encrypted data
Copies in several regions, encrypted traffic and storage, protected network edge.
Point-in-time recovery
Continuous backups; the entity returns to the minute before a mistake.
Residency by the entity's decision
Fixed region when regulation requires it, in writing in the data processing agreement.
Committed availability
99.9 % by contract, with response times and responsibilities.
WHAT IS DELIVERED
What does the entity start with?
Two things are ready from day one.
The entity defines the control
Departments, executing units, roles and approvers are configured to the entity's structure. Every officer works within their scope.
Roles and approvals per the regulation.
Deployment comes with support
Data residency in writing, migration validated against current figures and operation accompanied by the team that did the implementation.
A written plan, not a generic proposal.
WRITE TO XENEURAL
Tell us which process you want to run on XEN.
An email with the process, the area and the volume is enough to start. We serve in Spanish and English.
Peruvian state entities, regional governments, municipalities and state-owned companies. Certified electronic invoicing and local payroll included.
gobierno@xeneural.comWrite to the government teamPublic entities outside Peru, multilateral organizations and cooperation programs. Service in Spanish and English.
global-gov@xeneural.comWrite to the international teamPublic sector questions
What an entity asks before adopting a system.
Regulation, approvals, audit and data residency.